The International School of Debrecen is looking for
School Administrative Assistant
Direct Supervisor: Business Manager
We are looking for an organized, proactive, and service-oriented School Administrative Assistant to support the smooth day-to-day operation of our international school. In this central role, you will provide administrative and operational support while acting as a key point of contact for students, families, staff, and visitors.
Required Skills & Qualifications
- Previous experience in administration, office management, or a similar role.
- Excellent organizational and multitasking skills.
- Strong written and spoken English and Hungarian.
- Good knowledge of Microsoft Office and digital administration systems.
- Detail-oriented, reliable, and customer-focused.
- Friendly, professional, and solution-oriented attitude.
- Higher education qualification.
Key Responsibilities
Administrative Support & Office Administration
- Provide daily administrative support to the school office and staff.
- Manage emails, phone calls, correspondence, and document filing.
- Welcome visitors, parents, students, and external partners.
- Respond to routine inquiries and direct requests to the appropriate teams.
- Handle document processing, deliveries, archiving, and handovers.
Office Supplies & Postal Administration
- Order and manage office and school supplies.
- Receive, check, and organize deliveries.
- Maintain inventory records.
- Handle postal services, including sending letters and packages.
Meeting & Visitor Support
- Prepare meeting rooms and refreshments.
- Welcome guests and provide hospitality support.
- Maintain tidy and professional shared office and kitchen areas.
Reporting & Systems Administration
- Maintain digital records and administrative data.
- Prepare reports and update information in school systems.
- Ensure accurate record-keeping and document archiving.
Additional Responsibilities
- Support general office operations and school events as needed.
- Maintain confidentiality and professionalism at all times.
- Carry out other administrative tasks assigned by school leadership.
Join a dynamic international school where you will work closely with a diverse community of students, families, teachers, and staff. Located at the heart of the school’s administrative area, this role is the first point of contact for many visitors and plays an essential part in creating a welcoming, efficient, and professional school environment.
If you are interested in working with us, please send your CV and motivation letter in English to the following email address: jobs@isd.debrecen.hu
